As it happens with all templates, this RFP template won’t fit perfectly with all your projects. There will be times when you’ll have to adjust this document to the requirements of the project at hand. In that sense, this template’s objective is to guide you through the writing process of your final RFP, not to replace said document.
After you’re done with it, you’ll have to send the RFP to the software development companies of your choice and await their proposals. If you follow the structure outlined in this document, you’ll surely receive many responses.
Request For Proposal Structure
An RFP has to be comprehensive enough country email list to cover the most important aspects of your project, thus providing a clear picture of what you want to achieve but without being overwhelming. That’s a hard balance to achieve, but you can get to it by including the following items:
- Company contact
- Company description
- Format and timeline for proposals
- Project overview
- Project objectives
- Scope of work and deliverables
- Technical requirements
- Budget details
- Evaluation criteria
Let’s see each one of them and review the reasons why you need them in your RFP.
1. Company contact
The first thing you want to let your potential development providers know is who they’ll be talking to. This comprises two things, the first of which is a specific person that will serve as the liaison between you and the providers. This person could be you, a manager, a team leader, or whoever you want to be in charge of handling the proposals.
It’s not an introduction, mind you, but rather a very brief list of contact information about that person, which should look something like this:
| Name | Phone number | Company Address | |
2. Company description
The second thing you need to let your optimized energy production providers know to introduce yourself is a brief company description. The key in this section is to be clear rather than overabundant on details – providers need specific information about the company that allows them to better understand your project
Information you should put here includes:
- What do you do
- Which are your main products, services, and specializations
- Who are your customers
- Which markets are you present in
3. Format and timeline for proposals
This section provides your potential buy lead partners with the information they’ll need to know how you’ll handle your proposals’ process. Here, you’ll have to detail when you’ll be reaching out to development companies, when you expect them to present their proposals, how long you expect to be analyzing them, and when you are expecting to kick off the project.
Using specific deadlines for all of this will better organize your search and will prompt companies to answer you when you expect them to and in the format you need (which will most likely be a presentation guided by details we’ll discuss later on).
